From kindergarten to university — Scolaby brings together academics, finances, payroll, steering and communication for your whole institution in one software, no installation required.
Dashboard
Vue d'ensemble en temps réel
142
Apprenants
89%
Présence
3,24M
Encaissés
142 apprenants · 89% présence · 3 240 000 FCFA encaissés
Built for schools — kindergarten to university
46+
business modules
100%
African currencies & mobile money
PWA
Native mobile access
0
Installation required
Core features
Activate what you need. Each module is built for real schools, by people who understand education.
Online admissions, validation workflow, continuous student file across all school levels without re-entry. Bulk import from Excel.
Bulk grade entry, weighted averages, automatic ranking, custom branded PDF report cards and one-click publication (SMS + Email).
Automatic invoicing, partial payments, mobile money collection, PDF receipts with QR authentication, bulk overdue reminders, expense tracking and financial dashboard.
Visual scheduling by class, conflict detection, room management, publication on teacher, parent and student portals.
Full HR files, leave management, staff ID cards, job descriptions, monthly payroll calculation and payslips with statutory deductions (CNPS, IRPP).
Announcements, family SMS, automatic push notifications (absences, report cards, invoices), internal messaging and dedicated portals for parents, teachers and students.
Incident reporting, sanctions, per-student behavioural tracking, class-level indiscipline statistics and parent notifications.
Daycare, cafeteria, boarding, transport, infirmary, library and school supplies — 7 integrated modules for school life management.
Functional coverage
From academics to management, including finances, HR and ancillary services — everything is integrated.
One solution, all school levels
Each level is managed with its own rules, while sharing a common reference framework.
Sections, early learning, after-school care and observation-based tracking.
Competency booklet, domain-based assessments.
Grades, coefficients, averages, report cards, class councils.
Programs, course units, ECTS credits, deliberation juries.
What sets us apart
Scolaby is a solution built from scratch for Africa: every region, every currency, your calendars and your curricula.
Cash, wire transfer, mobile money, card, online payment via Moneroo. You choose freely — nothing is imposed.
French & English interface, amounts in your local currency (FCFA and other African currencies), national calendars and curricula.
Data isolated per institution, end-to-end encryption, automatic backups, full export at any time. GDPR compliant.
What makes the difference
Beyond management, features that save time every day.
A per-student risk index (results, absences, unpaid fees) that alerts your team before it's too late.
Branded report cards, invoices and certificates in PDF. Every receipt carries a cryptographic authentication QR code — the verification page also displays the student's full financial situation.
Create hundreds of learners at once from an Excel or CSV file — no more manual entry.
Cash, cheque, wire transfer, mobile money, card and online payment (via Moneroo). You choose, nothing is imposed.
Absence alerts, new homework, invoice creation and report card publication — sent automatically to families by SMS and email, with zero manual action.
Parents pay invoices directly from their portal (Moneroo, CinetPay, Mobile Money) — status updated in real time with no manual action required.
Data isolated per institution, encryption, backups and GDPR compliance.
Responsive interface and iOS/Android app with push notifications.
From a single school to a large school group, managed from one central console.
Clear charts (headcount by cycle and gender, revenue trend) and dedicated spaces: teacher (classes, timetable, papers to grade), parent (per-child tracking), student (averages & homework).
An automatic internal analysis flags reminders to handle, inconsistencies and configuration errors, and offers quantified advice — with no extra data entry.
Student rank per subject and overall, class average and automatic mention — complete, professional PDF report cards.
Every list and record (students, grades, timetable, transport, canteen, inventory…) exports to branded PDF (with QR) or Excel.
Manage supply lists per class, track stock and per-student distribution, with the total cost in your local currency.
Interactive charts: headcount, 6-month absence trends, payment breakdown, subject averages — all exportable to PDF.
Create your own forms (surveys, authorisations, info sheets) and share them with families via a unique link.
Sign enrolment files directly on a tablet or touchscreen — zero paper, automatic archiving.
Start or join a Jitsi Meet video conference from the e-learning space — no account or installation required.
Functional scope
Activate what you need, at your own pace.
Report Card — Term 1
PDF readyFinancial dashboard
Invoiced
12,4M
Collected
11,4M
Balance
1,0M
Students by level
A look inside
Click to explore the main spaces of the platform.
Scolaby High School
Administration
Students
842
Classes
28
Collection
92%
Attendance
96%
Headcount by class
Finances
Everything's here
Administration, academics, finances, communication, discipline and 7 after-school service modules.
Each user has their own space
Administrators, teachers, parents and students only access what concerns them.
Consolidated dashboards, admissions, finances, settings.
Attendance, grade entry, lesson diary, resources.
Track children, report cards, absences, online payment, school calendar, rules and dress code.
Timetable, grades, assignments, school life, school calendar, rules and dress code.
Simple and fast
Your workspace is created and isolated. No installation, everything is online.
Cycles, classes, subjects, fees, visual identity — independently, no developer needed.
Admissions, grades, finances, communication: your entire school in one place.
They save time
Feedback from primary schools, secondary schools and higher education institutions.
"We eliminated three different software tools. Everything is centralised, and parents love the online tracking."
Aïcha N.
Director — School group, 1,200 students
"Generating report cards that used to take days now takes minutes, with our own branding."
Marc D.
Academic Director — Private high school
"Mobile money payment transformed our collections. SMS reminders go out automatically."
Fatou S.
Accounting — School complex
"Taking attendance and entering grades from my phone, in class, saves enormous time every day."
Paul Y.
Mathematics teacher
"I track my two children's grades and absences in one place, and pay school fees online."
Jean K.
Parent
"Moving from primary to secondary school happens without re-entering data. The file follows the whole curriculum."
Sandrine T.
Secretary — Primary school
"On the higher education side, managing course units, ECTS credits and juries saved us precious time."
Dr. Amadou B.
Registrar — Higher Education Institute
"The dashboards finally give us a clear view of student numbers, results and finances."
Hélène M.
Headteacher
"We eliminated three different software tools. Everything is centralised, and parents love the online tracking."
Aïcha N.
Director — School group, 1,200 students
"Generating report cards that used to take days now takes minutes, with our own branding."
Marc D.
Academic Director — Private high school
"Mobile money payment transformed our collections. SMS reminders go out automatically."
Fatou S.
Accounting — School complex
"Taking attendance and entering grades from my phone, in class, saves enormous time every day."
Paul Y.
Mathematics teacher
"I track my two children's grades and absences in one place, and pay school fees online."
Jean K.
Parent
"Moving from primary to secondary school happens without re-entering data. The file follows the whole curriculum."
Sandrine T.
Secretary — Primary school
"On the higher education side, managing course units, ECTS credits and juries saved us precious time."
Dr. Amadou B.
Registrar — Higher Education Institute
"The dashboards finally give us a clear view of student numbers, results and finances."
Hélène M.
Headteacher
"The dashboards finally give us a clear view of student numbers, results and finances."
Hélène M.
Headteacher
"On the higher education side, managing course units, ECTS credits and juries saved us precious time."
Dr. Amadou B.
Registrar — Higher Education Institute
"Moving from primary to secondary school happens without re-entering data. The file follows the whole curriculum."
Sandrine T.
Secretary — Primary school
"I track my two children's grades and absences in one place, and pay school fees online."
Jean K.
Parent
"Taking attendance and entering grades from my phone, in class, saves enormous time every day."
Paul Y.
Mathematics teacher
"Mobile money payment transformed our collections. SMS reminders go out automatically."
Fatou S.
Accounting — School complex
"Generating report cards that used to take days now takes minutes, with our own branding."
Marc D.
Academic Director — Private high school
"We eliminated three different software tools. Everything is centralised, and parents love the online tracking."
Aïcha N.
Director — School group, 1,200 students
"The dashboards finally give us a clear view of student numbers, results and finances."
Hélène M.
Headteacher
"On the higher education side, managing course units, ECTS credits and juries saved us precious time."
Dr. Amadou B.
Registrar — Higher Education Institute
"Moving from primary to secondary school happens without re-entering data. The file follows the whole curriculum."
Sandrine T.
Secretary — Primary school
"I track my two children's grades and absences in one place, and pay school fees online."
Jean K.
Parent
"Taking attendance and entering grades from my phone, in class, saves enormous time every day."
Paul Y.
Mathematics teacher
"Mobile money payment transformed our collections. SMS reminders go out automatically."
Fatou S.
Accounting — School complex
"Generating report cards that used to take days now takes minutes, with our own branding."
Marc D.
Academic Director — Private high school
"We eliminated three different software tools. Everything is centralised, and parents love the online tracking."
Aïcha N.
Director — School group, 1,200 students
Based on your school level and student count. 30-day free trial included.
| Level | ≤ 300 students | 300 – 1,000 students | 1,000+ students |
|---|---|---|---|
| Kindergarten / Primary | 10 000 FCFA/month | 15 000 FCFA/month | 20 000 FCFA/month |
| Middle / High School | 20 000 FCFA/month | 35 000 FCFA/month | 50 000 FCFA/month |
| University / Higher Ed. | 35 000 FCFA/month | 60 000 FCFA/month | Custom |
| Multi-level | 55 000 FCFA/month | 90 000 FCFA/month | Custom |
✓ 30-day free trial — no credit card required
Payment via Mobile Money, bank card or wire transfer (Moneroo).
Start my free trialThe Scolaby group portal gives the general director a consolidated view across all institutions: enrollment, finances, licenses — without losing each institution's independence.
≤ 1,000 students
80 000 FCFA
FCFA/month
1,000 – 3,000 students
150 000 FCFA
FCFA/month
3,000+ students
Custom
Negotiated rate
30-day free trial · All features included
Major new features to fully digitize your institution management — enriched portals, free AI assistant, professional documents, and much more.
Free conversational AI (Groq · llama-3.3-70b) in parent, student, teacher and higher-ed portals. Institutions can also plug in Claude, ChatGPT or Gemini.
Drag & drop, instant preview, camera capture. Student photos, school logos, signatures and stamps directly in the software.
Logo, address, signature, official stamp, authenticity QR, local payment methods (Mobile Money, transfer, cash). Invoice separate from receipt.
Exact CR80 format (85.6 × 54 mm), verifiable QR, high-res photo, colored front/back by cycle. Direct print or PDF download.
Touch drawer sidebar, smooth smartphone and tablet navigation for all spaces (admin, parent, student and teacher portals).
Automatically detects the cycle (Primary/Secondary/Higher Ed) and generates the right transcript type with annual average, mention and authenticity QR.
AI Center, Audit log, Technical supervision and Integrations — 4 new spaces to manage the platform and monitor AI usage per institution.
Collapse or expand the portal sidebar (parent, student, teacher…) with one click. Icon-only mode, state persisted across sessions.
Each institution can configure its own AI key (Claude, ChatGPT, Gemini). Default: free Groq (llama-3.3-70b) — zero cost, zero setup.
You might be wondering…
No. Scolaby is 100% online (SaaS). You access your workspace from a browser or the mobile app, and updates are automatic.
Yes. For a school group (kindergarten, primary, secondary…), create a group workspace at /inscription-groupe: each institution keeps its independent interface while the general director gets a consolidated dashboard.
Cash, cheque, wire transfer, mobile money, card and online payment (via Moneroo). Each institution freely activates what it accepts.
Absolutely. Your data remains your property and is fully exportable at any time (reversibility).
Yes: observation in kindergarten, competencies in primary, grades in secondary, ECTS credits and juries in higher education — each level with its own rules.
Not at all. 30 days with no credit card, no commitment. Your workspace is deleted or kept according to your choice at the end of the period.
Professional services
IBIG SOFT supports institutions from A to Z — onboarding, training, SMS, custom development.
Auto-generated public page at scolaby.com/your-school. News, online enrolment, family portal — available on activation.
Send SMS to parents and students via Orange, Wave, MTN and other African carriers. From 10 XOF per SMS.
Import of your existing data (Excel, legacy software, scanned papers) by our technical team.
On-site or remote onboarding sessions for directors, secretaries, teachers and accountants.
Specific modules, third-party API integration, custom dashboards — development tailored to your needs.
Priority 7-day support, guaranteed response < 4h, dedicated hotline and early access to new releases.
Contact us for a custom quote or more information about these services. Write to us →
Join the principals, teachers and parents who manage their school with Scolaby. 30-day free trial, no credit card.
Our team will get back to you within 24 working hours · contact@scolaby.com
Discover Scolaby on your own data. Our team will get back to you quickly to answer all your questions.